OFFICE MANAGER 


Travis Hill Schools at the Juvenile Justice Intervention Center and Orleans Justice Center

The Schools. The Background. 


The Travis Hill Schools provide students detained at the Orleans Justice Center (OJC) and the Juvenile Justice Intervention Center (JJIC) with a high-quality education, rooted in restorative, trauma-informed care, a curricular and instructional design that emphasizes relevance, meaning, and engagement, and an approach to learning-centered around relationships, trust, and mutual accountability. The Travis Hill Schools also provide significant transition support for students when they return home by offering support with school placement and retention, workforce development, and ongoing, day-to-day case management. 
We are currently looking for an office manager who will support schools as well as the central office. 


The Travis Hill Schools are run by the BreakFree Education. BreakFree is a nonprofit organization devoted to improving schools in juvenile and criminal justice facilities across the nation. The first Travis School opened in August 2016 at the Youth Study Center (YSC), which was later named the Juvenile Justice Intervention Center (JJIC). In late August 2017, we opened the Travis Hill School at the Orleans Justice Center (OJC). Additional information about BreakFree and the Travis Hill Schools is available at our website, www.breakfree-ed.org.
 

The School. The Opportunity. 


Approximately 40 students are detained at the JJIC on a daily basis. They range in age from 11 to 17 years old. All students attend our school located inside of the JJIC. Nearly 1,500 individuals are held at the OJC. We operate a full-time school for approximately 70 students between 17 and 21 years old. 


Nearly all the students have faced school failure--many did not attend school regularly when they were younger, most have been suspended or expelled at some point, nearly all of them are far behind their peers academically, and 30-40% of them have special education needs. Despite this, they all have hopes and dreams, skills and talents, and family and friends who care for them. 
Our mission at Travis Hill is to create a transformative learning environment where students held at the JJIC or OJC develop the academic and socio-emotional skills they need to become positive, contributing members of their community when they are released.

Position Description 

This position combines two key functions and requires an individual with a range of skills, experiences, and flexibility.


The Office Manager position: The Office Manager plays a key role in supporting our School mission. As the “gatekeeper” for many visitors, parents, student-supporting professionals, and colleagues, the Office Manager is often the first point of contact for the School and is expected to interact professionally with a wide range of School stakeholders. In addition, The Office Manager plays a critical role in supporting the School by ensuring that a range of administrative and operational functions are handled efficiently, with care, and attention to detail--including managing school supplies, completing basic accounting and functions, and serving as the onsite go to person for basic human resource issues. 

Primary Responsibilities

Responsibilities also include but are not limited to Office Manager related duties:

  • Coordinating all general office communication systems including phone and email correspondence, incoming and outgoing mail, and incoming and outgoing faxes to assure timely, effective routing of accurate information. 

  • Payroll for THS as week as well as BreakFree. 

  • Credit Card reconciliation 

  • Coordinating background checks for both campuses. 

  • Maintaining all office equipment and coordinating service and upkeep with key vendors 

  • Maintaining a well-organized and well-stocked inventory of office/school supplies, by developing efficient inventory control/ordering process

  • Working with central office to develop and then manage basic accounting functions, including preparing invoices and purchase orders for payment

  • Working with the central office to develop and then manage basic human resource functions including enrolling staff in insurance and benefit plans, keeping track of vacation and holiday time, etc. 

  • Supporting the work of the Principal and other staff on an as-needed basis

  • Helping to create a positive environment and a culture of hope and high expectations for all 

  • Helping and supporting all celebrations 

 

 

Desirable Qualifications and Experience

  • A bachelor’s degree or similar is required, coursework in accounting or finance strongly preferred 

  • One or more years experience working in an education environment, preferably in a role that required technology and data system work as well as basic bookkeeping and operations work 

  • Excellent communication and interpersonal skills 

  • Strong computer and office software skills (MS Word, Excel and/or Google Docs, Sheets, Forms), and an interest in and the capacity to pick up software and basic programming skills 

  • Experience with basic accounting and payroll software 

  • The ability to multi-task and manage multiple projects 

  • Embrace a school culture that requires all staff to work beyond the traditional school hours and school year in order to create an environment filled with hope and high expectations, where students will radically improve their academic, employment and social skills 

  • Possess an unrelenting belief that all students can achieve and succeed

 

Salary and Benefits

BreakFree will be offering staff a competitive salary and benefits package.  Salary for the Office Manager position will be on par with similar school-based positions in the New Orleans area. BreakFree will offer a Simple IRA plan (comparable to a 403b plan) to all full-time staff and will match employee contributions up to 3% once staff has worked for six months. CEEAS will provide health coverage for all full-time staff and will cover approximately 80% of the monthly premiums.   
The Office Manager is a 12-month, full-time position.  In addition to school holidays and school closed days, the Office Manager is eligible for an agreed to number of paid vacation days. 

 

To Apply

To apply for the Transformational Community Coordinator position, complete the application using the button below.

 

BreakFree is an equal opportunity employer. We believe that a diverse staff is a better staff. Women and persons of color are encouraged to apply to work with us.


For additional information about BreakFree and our plans for the OJC School, please visit our website at www.travishillnola.org 
Effective: May 13, 2021